Overview
Front Office & Administrative Support Jobs in Gliwice, Śląskie, Poland at OPmobility
Title: Front Office & Administrative Support
Company: OPmobility
Location: Gliwice, Śląskie, Poland
OPmobility | Gliwice
We are currently looking for a person to provide support in daily office operations within the front office and administration area. The role is based on cooperation and operational support of ongoing activities, in close collaboration with internal teams.
Scope of support:
- Supporting coordination of processes related to company cars (reservation verification, invoice confirmation, Outlook bookings)
- Supporting proper document flow within the organization and between locations
- Supporting organization of business travel (Key User role, cooperation with travel agency)
- Providing ongoing administrative support to employees
- Supporting maintenance of office spaces, including front office, meeting rooms and common areas (kitchens, canteens)
- Supporting purchasing processes for office, marketing and consumable materials as well as catering services (with attention to cost efficiency)
- Supporting preparation of purchase requests and orders in the system
- Supporting invoice processing and description (SAP)
- Supporting organization of internal meetings and coordination of meeting room bookings (visits, audits, internal meetings)
- Supporting organization of company events and CSR initiatives
- Supporting administrative budget follow-up (General Administration)
- Cooperating with external suppliers and reporting building-related issues
Requirements:
- Very good command of English (both written and spoken)
- Strong communication skills and customer-oriented mindset
- Ability to organize tasks and work in a dynamic environment
- Driving license (category B)
Nice to have:
- Previous experience in administrative or office support roles
- Familiarity with SAP or similar systems
We offer:
- Cooperation based on a civil law contract (umowa zlecenie)
- Opportunity to gain experience in an international and dynamic environment
- Exposure to day-to-day operations in a global organization
