Overview
Event Coordinator, SVAI Hub Jobs in Menlo Park, CA at Cypress HCM
Title: Event Coordinator, SVAI Hub
Company: Cypress HCM
Location: Menlo Park, CA
Event Coordinator, SVAI Hub
The Event Coordinator for the Silicon Valley AI Hub (SVAI) will serve as the operational backbone for all event execution, working closely with the Founding Program Manager to bring high-impact AI programming to life. This contracted position focuses on the day-of production and seamless execution of technical workshops, developer meetups, startup events, and executive engagements within our 28,000 square foot Menlo Park facility. You will be the on-site expert ensuring every event runs flawlessly while maintaining the professional standards that reflect our commitment to the AI community.
Responsibilities
- Execute day-of event operations for all SVAI programming including developer meetups, technical workshops, startup demo days, and executive engagements (this will include evening events up to 3x per week, ending no later than 9pm, and occasional weekend events – no more than once per quarter)
- Coordinate with venue facilities to ensure optimal space configuration, A/V setup, catering arrangements, and technical requirements for each event
- Manage event logistics including attendee check-in, vendor coordination, equipment setup/breakdown, and real-time troubleshooting
- Serve as primary on-site contact for external event organizers, speakers, and community partners during events
- Collaborate closely with the Founding Program Manager to understand event objectives and execute according to specifications
- Interface with SVAI workplace team to coordinate space usage, security protocols, and facility operations
- Support the Customer Experience Center (CEC) in balancing executive events with community programming needs
- Maintain event materials and supplies including signage, technical equipment, registration materials, and branded items
- Provide post-event support including space reset, equipment inventory, and immediate feedback collection
- Assist with pre-event setup and vendor management as needed to ensure seamless transitions between different event types
Requirements
- 3+ years of hands-on event production experience, preferably with technical events, conferences, or corporate programming
- Strong operational skills with proven ability to manage multiple moving parts simultaneously and solve problems in real-time
- Experience with A/V equipment, venue management, and event technology commonly used in professional settings
- Excellent interpersonal skills to work effectively with diverse audiences including developers, executives, startups, and external vendors
- Professional demeanor representing Snowflake's brand standards while interacting with community members and partners
- Flexibility and adaptability to handle varying event types from intimate technical workshops to larger networking events
- Detail-oriented approach ensuring consistent execution quality across all programming
- Physical capability to handle setup/breakdown activities and be on-site for extended periods during events
- Local Bay Area presence with reliable transportation to the Menlo Park facility
- Basic understanding of technical event requirements for developer-focused programming
Options for hybrid, but must be able to be onsite 3 days a week, and any days there are events. Need for flexible work hours due to event timing, ex, could start at 12pm if they have an event late at night, etc.
Compensation
- $33.91/hr. to $45.21/hr. (W2)
Req# 767
