Overview
Assistant Manager-Admin Jobs in Greater Bengaluru Area at Birlasoft
Title: Assistant Manager-Admin
Company: Birlasoft
Location: Greater Bengaluru Area
Area(s) of responsibility
Location: Bengaluru
Experience : 8-10 Years
Role & Responsibilities
Facilities Management:
- Oversee the day-to-day operations and maintenance of the office facility.
- Ensure a safe, clean, and well-maintained working environment.
- Implement efficient processes for managing office spaces
Vendor Management, Payouts And Contract Management
- Coordination with existing vendors and scouting & empanelment with new set of vendors for maintenance, cleaning, catering and other facility-related services.
- Ensuring contracts and agreements with vendors are well-drafted, adhered to by Monitoring vendor performance tools
Security And Safety
- Implementing and maintaining security protocols
- Conducting regular safety audits and drills for the office premises.
- Managing emergency response plans and procedures
Budgeting And Cost Management
- Manage budgets (CAPEX & OPEX) for facility-related expenses.
- Accrual and Provision monthly basis
- Actual vs Forecast for facility related expense
Compliance And Regulatory Knowledge
- Ensuring compliance with local regulations and standards
- Keeping abreast of changes in laws.
- Handling permits, licenses, and other regulatory requirements
Asset Management
- Asset Tagging and record management.
Space Planning
- Precise requirement and data gathering space occupancy, records of retrofits and changes, planning future expansion, changes in workspace requirements.
- Optimize the office layout for efficient space utilization.
Project Management
- Assisting Supervisor in projects related to office or renovations.
- Coordinating timelines, resources, and deliverables for projects.
Technology Integration
- Implementing and utilizing technology for efficient operations
- Managing systems for access control, surveillance, and communication.
- Staying updated on emerging technologies relevant to facility.
Emp Well-being
- Create WOW factor – employee experience.
- Office Ergonomics and aesthetic.
- Support services with better Speed, better quality and better TAT.
Guest House Hospitality Services
- Providing a welcoming environment for Clients / Customers
- Ensuring high standards of cleanliness, comfort, and hospitality.
- Regular inspection of rooms and common areas to ensure quality standards in the office premises.
- Building positive relationships with frequent Customers Addressing customer feedback and concerns promptly and effectively.
