Overview
Administrative Assistant Jobs in New York, NY at Matlen Silver
Title: Administrative Assistant
Company: Matlen Silver
Location: New York, NY
Job Title: Administrative Assistant
Location: New York NY 10010
Pay Rate: $32.37/hourly
Schedule: Hybrid (3 days on-site and 2 days remote)
Position: Contract to hire
Duration: 6 months
Employment Type: W2
Job Description:
This role involves providing administrative support to the department’s senior leaders. General responsibilities include arranging meetings, managing calendars, making travel arrangements, handling expenses, serving as a liaison between executives and various constituents, preparing meeting materials, and performing various administrative duties and projects to support the broader team.
What You’ll Do:
- Manage complex calendars and meeting schedules for the department’s senior leaders.
- Serve as a liaison between the executives and various internal and external constituents.
- Develop and maintain strong relationships with other Executive Assistants, including providing back-up support when necessary.
- Coordinate meetings and manage meeting set-up and logistics as needed, including IT requirements, room set-up, and catering (if applicable).
- Coordinate travel and manage travel expenses (i.e., Amex corporate card).
- Process and reconcile monthly procurement card statements.
- Assist with new hire and consultant/contractor onboarding.
- Assist with space planning and seating arrangements for personnel in the home office.
- Order department supplies and manage facilities issues and requests.
- Manage and/or participate in special projects and ad hoc duties.
What You’ll Bring:
- Bachelor’s degree preferred.
- Minimum of 5 years of executive administrative support or related experience.
- Strong communication skills, including the ability to interface with individuals at all levels in a professional and efficient manner.
- Ability to multi-task and take ownership and initiative in completing assigned work.
- Strong attention to detail and superior organization skills.
- Ability to proactively anticipate needs and apply appropriate solutions.
- Strong computer skills, including proficiency in MS Office (Word, PowerPoint, Excel).
- Strong desire to learn, always seeking new ways to improve upon existing processes.
- Project management experience preferred.
