Overview
Project Event Coordinator Jobs in London Area, United Kingdom at Chesamel Group
Title: Project Event Coordinator
Company: Chesamel Group
Location: London Area, United Kingdom
Job title: Project Event Coordinator
Contract: Until 31st December 2026
Location: London
Who We Are
Chesamel Group is an agile consultancy headquartered in London, focused on driving extraordinary growth for forward-thinking businesses through innovative, bespoke solutions. The team challenges traditional thinking to deliver transformative business outcomes using human ingenuity and advanced technology.
We listen with intent, connect brilliant minds, develop bold ideas, and create solutions so our partners achieve extraordinary success. Which is why some of the world’s biggest and best-known tech companies choose to work with us.
The Team
Chesamel has a large team of marketing experts delivering on client projects across the globe, ranging from fully integrated and embedded consultancy to ad-hoc on demand project delivery. You will be joining a collective focused on delivering excellent client servicing while leading business transformation for our clients.
About the role:
This role will be responsible for managing event operations and logistics across the our clients Cloud EMEA ABM team. It will play a critical part in the successful execution of high-profile events.
The Project Event Coordinator will be responsible for the end-to-end coordination and logistics of approximately 25+ events, including workshops, preliminary meetings, and C-level engagements.
This position requires strong organisational skills, proactive communication, and the ability to manage multiple tasks simultaneously in a fast-paced environment. This is a busy team that requires a really proactive, organised person.
Core Responsibilities:
Project Management & Tracking (Core)
- Maintain, update, and own all event trackers, templates, and resource repositories.
- Manage rigorous follow-ups with sales teams, internal stakeholders, and customers to keep timelines on track.
- Manage event scheduling, resource allocation, and budget tracking.
- Process invoices and purchase orders related to event logistics.
Event Planning & Logistics
- Plan all event aspects, including venue selection, catering, A/V setup, and materials.
- Secure in-house event space (AV, security, room bookings) via internal booking systems.
- Manage branded physical assets (banners, signage, badges, lanyards).
- Collaborate with internal teams (sales, account, leadership) and external partners, including Brand Ambassadors, for seamless execution.
Content, Communication & AI Innovation
- AI Content Creation: Produce customised countdown videos for each event utilising AI tools.
- Social Media Collaboration: Work closely with the social team to coordinate, align, and execute post-event content.
- Develop and execute event copy, content, and agendas (e.g., presentations, speaker sessions).
- Create event materials (e.g., landing pages, invites, follow-up communications, and playbooks to enable partners to arrange their own events).
- Provide presentation support, enhancing and polishing slides for enablement.
- Proofread and quality-check localised copy for all event materials.
- Communicate event details and logistics clearly to attendees (invitations, confirmations, reminders).
Audience & Stakeholder Management
- Work with sales teams to identify, target, and invite key accounts.
- Manage attendee RSVPs, track attendance, and liaise with sales on registration approvals.
- Gather event requirements and ensure alignment on objectives with internal stakeholders and local marketing teams.
- Build and maintain strong relationships with vendors, partners, and speakers.
Analysis & Reporting
- Collect and analyse event feedback, data, and attendee metrics.
- Measure event success and report on key performance metrics to leadership.
3 must have skills:
- Organisation
- Attention to detail
- Time management
Nice to have skills / Qualifications:
- Proven experience in event planning and administration, ideally in a B2B Tech space environment.
- High proficiency in Google tools/workspace is required.
- Experience navigating and utilizing Cloud-based platforms for collaboration, asset management, and tracking is essential
- Excellent organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously.
- Mindset: A proven self-starter who is highly proactive, possesses strong initiative, and is fully capable of working independently with minimal supervision.
- Project Management Skills: Exceptional organisational skills with a laser focus on maintaining trackers, managing timelines, and driving stakeholder follow-ups.
- Strong communication and interpersonal skills, both written and verbal.
- Experience working with cross-functional teams and external stakeholders.
