Overview
Personal Assistant Jobs in Preston, England, United Kingdom at MIDAS Specialist Recruitment Ltd
Title: Personal Assistant
Company: MIDAS Specialist Recruitment Ltd
Location: Preston, England, United Kingdom
About your new Employer
A highly successful, family‑run development, construction and property management group with a strong reputation across Lancashire and the North West. The company has grown steadily over the years, delivering a diverse portfolio. The business is led by its Founder/Owner and supported by close family members, including two sons who play active roles in operations and development. With continued growth and an expanding portfolio, the Owner is seeking a highly capable Personal Assistant to streamline his day‑to‑day workload and ensure the smooth running of business and personal commitments
Role Description
This is a pivotal role supporting a dynamic, hands‑on Owner who oversees multiple projects simultaneously. The PA will act as his organisational backbone—managing communication, coordinating with internal and external stakeholders, and ensuring he is fully prepared, informed and supported at all times.
More about the role:
- Manage and organise the Owner’s inbox, flagging urgent matters and filtering out spam.
- Draft and respond to emails on his behalf where appropriate.
- Handle incoming calls, filtering and prioritising as needed.
- Communicate confidently with partners, architects, consultants, bankers and other stakeholders.
- Maintain and manage a complex diary including meetings, site visits, calls and personal commitments.
- Prepare meeting packs, documentation and briefing notes ahead of all appointments.
- Ensure the Owner is fully briefed and prepared for each engagement.
- Arrange national and international travel including flights, trains, transfers and accommodation.
- Prepare detailed itineraries and ensure all arrangements run smoothly.
- Manage travel documentation, bookings and any last‑minute changes.
- Monitor the company’s property portfolio to ensure all payments, renewals, insurances and guarantees are up to date.
- Flag any issues requiring the Owner’s attention.
- Liaise with finance, operations and property management teams to ensure smooth running of all assets.
- Work closely with internal teams (finance, operations, development) to ensure alignment and timely flow of information.
- Track ongoing issues and ensure the Owner is aware of matters requiring his input.
- Support with annual policies, insurance renewals and compliance documentation.
- Organise personal appointments, events and family functions.
- Arrange venues, catering, invitations and logistics for both business and family events.
- Manage vehicle‑related tasks including insurance, MOTs, servicing and maintenance schedules.
- Maintain confidentiality and handle sensitive information with discretion.
- Anticipate needs and proactively resolve issues before they escalate.
- Identify opportunities to streamline processes and make the Owner’s life easier.
- Provide ad‑hoc support across business and personal matters as required.
Skills and Experience Required:
- Proven experience as a PA, EA or similar role supporting an Owner or member of the senior management team, ideally within property, construction or a fast‑paced entrepreneurial environment.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication abilities.
- Confident liaising with senior stakeholders and external partners.
- High level of discretion, professionalism and emotional intelligence.
- Enjoys being the “right hand” to a business owner.
- Likes variety and responsibility.
- Thrives in a family‑run, entrepreneurial environment.
- Wants stability and long‑term commitment.
- Ability to work independently, prioritise effectively and make sound decisions.
- Strong IT skills (Outlook, Word, Excel, Teams, document management).
- Full UK driving licence.
- Happy with an office-based role.
- Live within 30 minute drive of Preston.
