Overview
Office Services Coordinator Jobs in Los Angeles, CA at Carlton Fields
Title: Office Services Coordinator
Company: Carlton Fields
Location: Los Angeles, CA
Carlton Fields is seeking an Office Services Coordinator for its Los Angeles office.
Responsibilities Include, But Are Not Limited To
Document Production Center – copy, scan, print, organize files on share drive or cloud (e.g., Box)
Reception coverage – answering light phones, greeting visitors, maintaining delivery log, validating parking, adding guests to security, reserving conference rooms, setting up zoom conference and testing audio/video, submitting service requests to Landlord
Collecting and distributing incoming mail and deliveries
Preparing outgoing mail and overnight packages for shipping
Bi-weekly transmission of postage receipts to AR
Ordering and restocking office supplies, including taking inventory and maintaining inventory list
Setting up and cleaning of conference rooms or guest offices for guests/meetings
Records – updating and creating files, locating files, supporting offsite storage, and shredding, including scanning to CF Archive, maintaining a master list of filing system
Placing catering orders for inhouse lunches and breakfasts
Library – updating library materials, logging materials received in library EOS database and distribute to attorneys identified in EOS
Supporting tech department re office equipment installation and troubleshooting
Coordinating service calls for copier equipment repairs or services
Submit invoices via Matter Expert for payment processing
Other office service-related responsibilities upon request and participate in special projects as requested
Member of Emergency Response Team and Building Floor Warden
Strong attention to detail
Organize, plan, and manage projects through to competition
Ability to work well with others as a team player, multi-task and prioritize work requests
Provide high levels of customer service to all internal and external clients
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