Overview
Office and Management Team PA – Malaysia Jobs in Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at TRACTEBEL
Title: Office and Management Team PA – Malaysia
Company: TRACTEBEL
Location: Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
Office and Management Team PA – Malaysia
To provide PA support to local management team in conjunction with assisting in the smooth running of projects office processes
- Arranging domestic and international travel arrangements, preparation of itineraries and insurance documentation for local management team
- Diary management for local management team including weekly movements schedule
- Assisting local management team with Expenses, timesheets and work schedules
- Ownership of smaller projects – control of stationery stock, photocopier supplies, office consumables
- Act as the first point of contact for staff queries and office-related issues.
- Managing office welfare facilities – kitchen, consumables, catering etc
- Supporting conference and client event management activities
- Organising and storing paperwork, documents and computer-based information
- Dealing with incoming email and post/scanning documents
- Ensuring local management team are well prepared for meetings have necessary documentation and briefing papers
- Liaising with clients including arranging marketing meetings, welcoming and looking after visitors, checking and managing local management team e-mail accounts
- Flexibility to assist local management team in meeting business/project deadlines
- Organising audio and video conference calls for local management team
- Manage daily office operations, including office supplies, facilities, and equipment
- Coordinate with vendors and service providers (e.g. cleaners, maintenance, courier services)
- Ensure the office environment is well-maintained, safe, and compliant with company standards
- Handle incoming calls, emails, mail, and visitors professionally
- Act as a point of contact between employees, management, and external parties
- Support onboarding logistics for new employees (laptops/IT setup, access passes, stationery, etc.)
- Lead and assist in organising company events, meetings, and internal activities
RED is a company of Tractebel
Business Unit: Tractebel
Division: Tractebel Div2
Legal Entity: RED ENGINEERING TRACTEBEL (MALAYSIA) SDN. BHD.
Professional Experience: Junior (experience < 3 years)
Education Level: Bachelor's Degree
Company Name: RED
