Overview
Office Administrator Jobs in Dublin, County Dublin, Ireland at Catering Disposables
Title: Office Administrator
Company: Catering Disposables
Location: Dublin, County Dublin, Ireland
Company Description
Catering Disposables is a family-run Irish business. We are an importer, Marketing and Distribution company mainly involved with takeaway food packaging and hygiene products with a commitment to innovation and integrity, the company is recognized as an industry leader. Based in Rathcoole, Co Dublin, our modern facility includes a state-of-the-art showroom, a dedicated sales team, and a private fleet. These resources enable us to deliver exceptional service from the initial order to final delivery.
Role Description
We are seeking a highly organised Quality Administrator / Project Administrator to support our Quality function. This role is full time permanent.
This is a hands-on coordination role, suited to someone who is detail-driven, structured, and comfortable managing documentation, supplier follow-ups, and multiple small projects at once.
It will be an exciting opportunity for someone who enjoys spearheading projects, drive accountability, taking ownership and ensuring standards are maintained and continuously improved. You will work closely with internal teams and suppliers to ensure product documentation, certifications, and compliance records are accurate, complete, and up to date.
Key Responsibilities
Quality & Compliance Administration
- Establish and maintain product specifications, quality attributes, and supporting documentation
- Ensure all products have up-to-date and approved specification sheets
- Maintain supplier certification records (e.g. ISO, BRC, FSC etc…)
- Track certificate expiry dates and follow up with suppliers to close gaps
- Respond to customer requests for specification sheets, declarations, and certificates
Supplier & Sample Coordination
- Request legal certifications and compliance documents from suppliers
- Arrange and track samples sent to and received from suppliers
- Maintain clear records of sample approvals and documentation
Project & Task Coordination
- Support and help drive defined quality and compliance projects to completion
- Track actions, deadlines, and documentation across multiple projects
- Support ongoing regulatory and sustainability-related initiatives
- Assist with continuous improvement of quality processes and documentation control
General Quality Support
- Maintain structured filing systems (digital and physical)
- Ensure accuracy, version control, and traceability of documents
- Support the Quality team with ad-hoc tasks as required
Skills & Experience Required
- Strong organisational and time-management skills
- Excellent attention to detail and accuracy
- Comfortable working with documentation, trackers, and deadlines
- Good understanding of Office365 (excel etc…)
- Confident communicating with suppliers and internal stakeholders
- Ability to manage multiple tasks and projects simultaneously
- Self-motivated and capable of working independently
- Experience in quality administration, compliance, or project coordination is desirable
- Knowledge of QA / QC systems or regulated environments is an advantage, but not essential
Personal Attributes
- Highly organised and methodical
- Reliable and deadline-focused
- Proactive and solutions-oriented
- Comfortable taking ownership of tasks
- Practical and hands-on approach
Salary Expectations
- Depending on experience, between €33,000 and €40,000
Notes
- We are based in Rathcoole and the transport service is not great, so if you don't have a car or live nearby, I would not apply. This is from experience.
