Overview
Office Administrative Assistant – Mat Leave Contract Jobs in Sydney, New South Wales, Australia at Blue Ocean Equities
Title: Office Administrative Assistant – Mat Leave Contract
Company: Blue Ocean Equities
Location: Sydney, New South Wales, Australia
Office Administrative Assistant -– Maternity Leave contract
Job Title: Office Administrative Assistant – Maternity Leave contract (9-12months)
Company: Blue Ocean Equities
Location: Sydney, Australia
Job Type: Full-time, In-office
About Blue Ocean Equities
Blue Ocean Equities is a leading Australian stockbroking firm providing stockbroking and wealth generation services to high net worth (HNW) and institutional investors. From inception Blue Ocean’s aim was to create an independent, Australian owned, client focused, full service advisory and equities dealing firm. Blue Ocean’s point of difference lies in the ability to combine our ideas driven approach, with the execution capability comparable to that of the major global stockbroking houses.
Role Description
This is a full-time on-site role as an Administrative Assistant. As an Administrative Assistant, you will be responsible for a variety of day-to-day tasks, including providing administrative support to our team, managing phone calls and emails, maintaining records and files, scheduling appointments, and overseeing the office and its boardrooms, event planning, staff travel and assisting with general clerical duties. Experience and knowledge within the Financial Services / Stockbroking industry would be extremely favourable.
Roles will include but not limited too:
- Calendar Management: day to day running of the office space including the boardrooms, meetings, appointments, and travel arrangements.
- Meeting & Event Support: Plan and prepare for meetings including booking meeting rooms, ensuring availability and necessary resources, preparing the room and technology, preparing catering.
- Email and Communication: Prioritise, review, and respond to emails relating to general running of the office, liaising with building management, clients and vendors relating to upcoming events or projects that staff are involved in.
- Phone Calls: Handle incoming and outgoing calls, ensuring efficient communication.
- Document Management: Organise and maintain critical documents, presentations, and reports. As well as managing a few spreadsheets and checklist for other departments.
- Business Travel Coordination: Arrange international and domestic travel, including flights, accommodations, and logistics for meetings, business dinners, and other itineraries.
- CRM Management: Monitor and upkeep of our new Client Relationship Management system.
- Problem-Solving: Proactively address challenges, find solutions, and anticipate needs.
- Confidentiality: Handle sensitive information with discretion and confidentiality.
- Initiative: Being the ‘go to’ member of the team for all non-finance related responsibilities in the office. This role will require a healthy amount of initiative to ensure the smooth running of the office and the team.
Qualifications
- Administrative or office assistance experience
- Excellent phone etiquette and communication skills
- Strong clerical skills, including organisation and attention to detail
- Proficiency in using office software and equipment
- Highly personable, punctual, and efficient
- Ability to multitask and prioritise tasks effectively
- Ability to work independently and collaboratively as part of a team
- Experience in a similar role within Financial Services Industry is preferred
Requirements
- Minimum 2 years experience
- Background in business, administration, or related fields preferred
- Sydney based only, no overseas applicants
- Will consider candidates on working holiday visas as long as you can do minimum 6 months
Please note this role isn't due to commence until mid-late June 2026, if that doesn't suit, please do not apply.
Please feel free to apply via LinkedIn or email your CV and/or cover letter to [email protected]
