Overview
Head of Administration (Workplace Management,Insurance Sector, up to 92k) Jobs in Hong Kong, Hong Kong SAR at Cornerstone Global Partners Hong Kong (CGP HK)
Title: Head of Administration (Workplace Management,Insurance Sector, up to 92k)
Company: Cornerstone Global Partners Hong Kong (CGP HK)
Location: Hong Kong, Hong Kong SAR
**Public Organization experience is highly preferrable.
Key Responsibilities
1. Corporate Services:
- Lead and develop the administrative support team, fostering a culture of high performance and continuous improvement.
- Oversee corporate services such as reception, travel management, company events, general administration, and office supplies.
- Act as a key liaison for internal stakeholders across all business units, understanding their needs and providing effective administrative solutions.
- Manage the administrative budget, tracking expenditures and identifying opportunities for efficiency gains.
2. Facilities Management:
- Oversee the daily operations of the corporate office, ensuring a safe, secure, productive, and well-maintained work environment.
- Manage relationships with landlords, property management teams, and key service providers (cleaning, security, catering, etc.).
- Lead office expansion, renovation, and relocation projects from inception to completion, managing budgets, timelines, and vendors effectively.
- Ensure all facilities comply with Hong Kong's statutory requirements, including but not limited to OFCA, FSD, and EPD regulations.
- Develop and implement business continuity and disaster recovery plans related to office facilities.
3. Strategic Procurement & Vendor Management:
- Develop, implement, and enforce the company's procurement policies, procedures, and guidelines to ensure full compliance with all regulatory requirements and internal audit standards.
- Lead the entire source-to-pay cycle, including strategic sourcing, tender management (RFP, RFQ, RFI), supplier negotiation, contract administration, and supplier performance management.
- Establish and maintain a robust preferred vendor list (PVL), conducting regular vendor due diligence, risk assessments, and performance reviews.
- Manage and control the departmental budget, driving cost-saving initiatives without compromising on quality or service delivery.
- Ensure all procurement activities are accurately documented and auditable, maintaining a clear audit trail for all transactions.
- Provide expert guidance to internal stakeholders on procurement best practices, contract terms, and compliance issues.
Qualifications and Experience
- Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related field. A professional qualification (e.g., CPSM, CIPS) is highly preferred.
- Minimum of 12-15 years of solid and relevant experience, with at least 8 years in a senior procurement and administrative management role, preferably within the heavily regulated financial services or insurance industry.
- Non-negotiable Requirement: Proven expertise in developing, interpreting, and enforcing complex procurement policies and financial controls.
- Fluency in both written and spoken English and Chinese is mandatory.
