Overview
Executive Secretary Jobs in Dubai, Dubai, United Arab Emirates at Emirates Flight Catering
Title: Executive Secretary
Company: Emirates Flight Catering
Location: Dubai, Dubai, United Arab Emirates
Responsibilities
- Efficiently manage the SVP’s agenda, prioritize complex and time-sensitive matters, and ensure timely availability of essential reports and documents.
- Conduct daily briefings, review documents for approval, track ongoing activities, and follow up on outstanding actions.
- Arrange meetings, appointments, travel, and visits, ensuring optimal use of the SVP’s time.
- Serve as the primary point of contact for the SVP’s office—handling calls, visitors, emails, and correspondence with professionalism and discretion.
- Prepare high-quality documents, reports, and presentations; record meeting minutes and follow up with internal and external stakeholders.
- Support special projects through research, data gathering, and coordination across departments.
- Compile departmental reports and assist with budget-related information.
- Manage administrative processes including purchase requisitions, attendance and leave records, overtime claims, petty cash, and invoicing.
Qualifications
What We’re Looking For
Education
- Bachelor’s degree in any discipline (preferred)
Experience
- At least 5 years supporting senior leaders, VVIP offices, or high-level executives
- Experience in Aviation, Airlines, Travel, or FMCG is a plus
Skills & Attributes
- Excellent communication skills, both written and verbal in English
- Comfortable working with multiple stakeholders in a large, diverse organization
- Highly proactive, resourceful, and able to anticipate what needs to be done
- Strong planner and organizer with the ability to manage several priorities at once
- Tech-savvy with good computer skills and an eye for detail
- Able to solve problems, maintain discretion, and ensure smooth operations
- Collaborative and adaptable, thriving in a dynamic, fast-paced environment
If you are passionate about making an impact, supporting leadership, and contributing to ahigh-performing HR team,we would love to hear from you!
Apply now and become a key member of EKFC’s journey of excellence and innovation.
