Overview
Executive Assistant Jobs in Washington DC-Baltimore Area at Turn2Partners
Title: Executive Assistant
Company: Turn2Partners
Location: Washington DC-Baltimore Area
Key Responsibilities
Executive Support
- Manage complex calendars, appointments, and scheduling priorities.
- Coordinate internal and external meetings across multiple stakeholders and time zones.
- Anticipate scheduling conflicts and proactively identify solutions.
- Prepare correspondence, reports, presentations, and meeting materials.
- Maintain confidential information with the utmost discretion.
Travel & Logistics
- Coordinate complex domestic and international travel arrangements.
- Manage itineraries, reservations, transportation, and travel-related logistics.
- Monitor travel schedules and assist with travel changes or disruptions as needed.
- Support executive travel planning before, during, and after trips.
Meetings & Events
- Coordinate meeting logistics, including conference rooms, catering, visitor access, and presentation materials.
- Assist with departmental events, leadership meetings, and town hall programs.
- Support conference attendance, memberships, and business organization involvement.
- Manage event-related communications and administrative follow-up.
Financial & Administrative Support
- Prepare and process expense reports and reimbursements.
- Coordinate with internal teams regarding invoices and payment processing.
- Maintain organizational charts, contact lists, records, and administrative documentation.
- Assist with reporting, data entry, and special projects.
Office & Team Support
- Serve as a reliable administrative resource for executives and business teams.
- Help drive operational efficiency through strong organization and follow-through.
- Support ad hoc initiatives and departmental projects as needed.
Qualifications
- 5+ years of Executive Assistant experience supporting senior leaders within a corporate or professional services environment
- Experience managing complex calendars and scheduling
- Experience coordinating domestic and international travel
- Experience preparing and processing expense reports
- Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience working within a fast-paced, high-performance environment
- Exceptional organizational and communication skills
Work Environment: Hybrid schedule with a minimum of four days per week onsite in Washington,
DC.
