Overview
Executive Assistant (up to 55K) Jobs in Hong Kong, Hong Kong SAR at Charlotte Frank
Title: Executive Assistant (up to 55K)
Company: Charlotte Frank
Location: Hong Kong, Hong Kong SAR
About The Role
Our top tier investment client are seeking a highly organized, proactive, and trustworthy professional to provide seamless support across both business and personal domains. This hybrid role requires approximately 50% executive assistant duties supporting day-to-day business operations, and 50% personal assistant duties supporting the executive and their family. The ideal candidate is adaptable, discreet, and capable of managing multiple priorities with a "can-do" attitude.
Key Responsibilities
Executive Assistant
- Provide full spectrum of secretarial and administrative support to the executive, including calendar management, meeting coordination, and email correspondence.
- Arrange complex domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation.
- Prepare, format, and proofread reports, presentations, meeting agendas, and other business documents.
- Manage expense reporting, invoice processing, and reimbursement submissions.
- Coordinate internal and external meetings, including logistics, catering, and document preparation.
- Liaise with internal departments and external partners professionally.
- Maintain confidential and organized filing systems (physical and digital).
- Support ad-hoc business projects as needed.
Personal & Family Support
- Manage personal calendars, including appointments, social engagements, and family activities.
- Coordinate household matters, including vendor management (e.g., domestic helpers, drivers, contractors), bill payments, and maintenance schedules.
- Arrange personal travel, including family vacations, dining reservations, and event tickets.
- Assist with school administration tasks (e.g., liaising with schools, arranging extracurricular activities, transport for children).
- Run personal errands such as shopping, gift purchasing, and delivery coordination.
- Assist with visa applications, passport renewals, medical appointments, and insurance claims.
- Support family events and private gatherings as needed.
- Handle other ad-hoc personal requests with discretion and efficiency.
Qualifications
- Minimum 8 years of experience in a combined EA/PA or similar dual-support role.
- Experience supporting C-level executives and their families is highly preferred.
- Prior experience in a fast-paced, multinational, or family office environment is an advantage.
- Excellent organizational and time management skills, with the ability to prioritize and multitask.
- Strong written and verbal communication skills in English, Cantonese, and Mandarin (fluency required).
- High level of discretion, confidentiality, and trustworthiness.
- Proactive, resourceful, and able to anticipate needs.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
- Experience with expense management systems (e.g., Concur) is a plus.
- Ability to work independently and remain calm under pressure.
- Flexible and adaptable to changing schedules and last-minute requests.
- Detail-oriented with a “can-do” attitude.
- Mature, patient, and emotionally intelligent.
- Comfortable working in a close-knit environment with family members and household staff.
For further information, please kindly contact Vien Ng or email your details across to [email protected]
By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy
https://www.charlottefrank.com/privacy-policy
Please note that only shortlisted candidates will be contacted
