Overview
Executive Assistant – Program Coordinator Jobs in Philippines at DOXA Talent
Title: Executive Assistant – Program Coordinator
Company: DOXA Talent
Location: Philippines
Role Summary
Our client is seeking a dedicated Executive Assistant – Program Coordinator to provide high-level support to their partners, with an initial focus on assisting CEO Peer Groups. This role involves a variety of responsibilities, from managing administrative tasks and coordinating communications to handling scheduling and light social media activity. Ideal candidates will excel in a fast-paced, multi-client environment and bring a proactive, tech-savvy approach to ensure efficient operations.
WORK SCHEDULE: 9:00 AM – 6:00 PM Central Daylight Time (10:00 PM – 7:00 AM Philippine Standard Time), follows Philippine holidays
POSITION TYPE: Full Time
WORK ARRANGEMENT: Remote
Essential Functions
- Filter and prioritize client communications, addressing issues on behalf of the executive or assisting in problem-solving
- Provide administrative support, including drafting and editing emails, memos, and other communications
- Maintain comprehensive and accurate records of communications and tasks
- Manage executive calendars, schedule appointments, and prioritize tasks based on urgency
- Organize and prepare meetings, including sending reminders, booking venues, and arranging catering as needed
- Answer phone calls in a polite, professional manner
- Perform minor accounting tasks, including expense tracking and reporting
- Support light social media posting and engagement
Qualifications
- A bachelor’s degree in a related field is preferred
- Technical expertise required
- Experience with light social media and online engagement
- Demonstrated expertise in supporting executives, including high-level calendar and email management
- Skilled in data management, analytics, and report preparation
- Proficiency in Microsoft 365 applications, with a strong aptitude for technology
- Proven experience in a multi-client environment, with strong adaptability
- Exceptional written and oral communication skills
- Detail-oriented with strong organizational and analytical skills
- Independent, self-directed worker comfortable in an autonomous environment
