Overview
Event Specialist Jobs in WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia at Society of Petroleum Engineers International
Title: Event Specialist
Company: Society of Petroleum Engineers International
Location: WP. Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia
JOB TITLE
Event Specialist
THE LOCATION
Kuala Lumpur, Malaysia (hybrid)
THE ORGANIZATION
Solutions. People. Energy. These three words define how we work together to create impact. Our members gain access to premier programs, content, and events designed to accelerate professional growth and career development, while fostering a strong network and sense of community. SPE employees are proud to contribute to a community that’s making a difference globally!
From our beginning in the early 1900’s, SPE has grown to nearly 132,000 members in 146 countries. SPE is a 501(c)(3) not-for-profit organization with operations around the world. SPE maintains offices in Calgary, Dallas, Dubai, Houston, and Kuala Lumpur.
Visit our website for more information about life as an employee with SPE: https://www.spe.org/en/spe-life/
THE OPPORTUNITY
We are seeking an experienced Event Specialist to lead the planning and delivery of conferences, workshops, and industry programs across the APAC region. Reporting to the Senior Event Manager, you will manage the full event lifecycle — from program development and committee engagement to sponsorship delivery, onsite operations, and post-event analysis. This role requires strong project management, stakeholder coordination, and operational execution skills. You will work closely with industry volunteers, speakers, sponsors, vendors, and internal teams to ensure high-quality event delivery and seamless participant experience.
THE IMPACT YOU WILL MAKE IN THIS ROLE
Event & Project Management
- Lead the end-to-end planning and execution of conferences, workshops, and technical events across APAC
- Develop and manage project timelines, budgets, operational plans, and event deliverables
- Coordinate venue logistics, audiovisual requirements, staging, signage, registration, catering, travel arrangements, and onsite execution
- Liaise with contractors, suppliers, venues, and service providers to ensure smooth event operations
- Conduct site inspections and oversee onsite event management
Program & Committee Coordination
- Partner with industry committees and subject matter experts to develop conference programs and technical content
- Coordinate speakers, authors, moderators, and session managers throughout the event lifecycle
- Organize committee meetings, prepare agendas and minutes, and manage invitations and onboarding activities
- Support abstract management, session scheduling, and speaker communications
Sponsorship, Exhibition & Marketing Support
- Support sponsorship and exhibition deliverables, activations, and branding opportunities
- Support exhibitor logistics and sponsor fulfilment requirements
- Support event marketing initiatives, promotional campaigns, email communications, and content development across digital platforms
Reporting & Administration
- Monitor event budgets, financial tracking, and compliance processes
- Compile post-event reports, attendee feedback, and performance metrics to evaluate event success
- Provide administrative support related to event documentation and reporting
YOUR SKILLS AND EXPERTISE
Requirements
- Bachelor’s degree with at least 8 years of experience in conference, exhibition, or event management
- Experience managing corporate, association, or large-scale industry events
- Strong organizational, communication, and stakeholder management skills
- Proven ability to manage multiple projects simultaneously under tight deadlines
- Experience in program development, committee coordination, or technical conferences is an advantage
- Comfortable with regional travel and onsite event support
Technical Skills
- Proficient in Microsoft Office (Word, Excel, PowerPoint)
- Skilled in Adobe Illustrator, Adobe Premiere and Canva
- Experience with event management systems and registration platforms
Additional Information
- Strong command of written and spoken English (additional regional languages are an advantage)
Why Join Us?
- Be part of a collaborative and dynamic team delivering international-scale events
- Opportunity to lead and shape impactful event experiences across the region
- Exposure to global stakeholders and industry leaders
BENEFITS AND PERKS
We have all the great medical benefits that you would expect from a top employer starting from your first day of employment
- Company paid life insurance
- Excellent vacation allowance
- Employee Assistance Program
- At SPE, you can expect to enjoy a good work/life balance with flexibility to work a hybrid schedule upon confirmation
- If you enjoy long weekends, you will really appreciate our 9/80 schedule which allows for every other Friday off (available after probation period)!
- You may qualify for 80% reimbursement on approved courses
To avoid delays in considering your application, please complete all questions within the application including your expected salary range for this role.
Society of Petroleum Engineers is an Equal Opportunity Employer
We welcome diversity in our workforce and encourage all qualified applicants to apply.
