Overview
Event Manager (Full-time) Jobs in Noida, Uttar Pradesh, India at Into3.ai
Title: Event Manager (Full-time)
Company: Into3.ai
Location: Noida, Uttar Pradesh, India
About into3.ai
into3.ai is India's first Learning Infrastructure Platform. Here, we treat learning very differently — everything is science-backed. We monitor students' biomarkers in real-time — facial expressions, cardiovascular parameters (SpO2, blood pressure, heart rate) — and adapt the learning experience based on these signals. The result: learning isn't surface-level but relies on body markers that ensure actual knowledge transfer. Being AI-first, learning on into3 is hyper-personalised and unmatched in depth.
whyExists:
"You'll produce large-scale inter-school events — 500+ attendees, full-day productions with competitions, live demos, entertainment, VIP guests, and media coverage. Starting with Lucknow, scaling to other North Indian cities quarterly."
week1:
- Finalise venue booking — convention center with main hall, breakout rooms, demo zones, green room, media corner
- Contract entertainment and AV production vendors
- Create the master production timeline — minute-by-minute run sheet for the full day
month1:
- Negotiate and finalise all vendors: AV/sound/lighting, catering, stage design, printing (banners, backdrops, certificates, school kits)
- Set up product demo zones — coordinate with engineering for tech requirements
- Manage dignitary and VIP logistics: invitations, arrival scheduling, protocol
- Rehearsal and dry run at venue with all vendors and coordinators
- Event day: You are the operations lead. Every vendor, volunteer, and schedule runs through you.
- Post-event: Compile documentation — attendance, media coverage, budget reconciliation, lessons learned
ongoing:
- Plan and execute quarterly events in new cities — same format, localised execution
- Build a repeatable event playbook: vendor templates, budget sheets, timeline templates, school coordination checklists
- Handle smaller activations: school demos, parent workshops, college fairs, tech conferences
- Build a vendor network across North India — AV, catering, venues, printing, entertainment
lookingFor:
- You've run 500+ person events before — dealt with AV, catering, VIPs, and schedule changes on the fly. You know what goes wrong and how to handle it.
- Detail-obsessed. You have a spreadsheet for everything. You test the microphone yourself. You count the chairs.
- Strong negotiator. You deliver premium production on tight budgets by knowing where to invest and where to save.
mustHave:
- 2-4 years managing 500+ person events — school events, corporate events, cultural festivals, college fests
- Experience in Lucknow or UP — know the venue landscape, vendor ecosystem, and local logistics
- Budget management within ₹20-40 lakh range with track record of delivering without overspending
- Vendor negotiation skills — AV, caterers, printers, entertainment. You know fair pricing.
- Can manage 10 things simultaneously on event day without losing composure
- Willing to travel for events in other cities
- Working knowledge of AI tools (Claude, ChatGPT) for run sheets, budget tracking, and vendor comparisons
bonus:
- Managed school competition events — inter-school championships, olympiads, cultural fests
- Government dignitary / VIP event experience — protocol and security coordination
- Basic video/photo coordination — can brief photographers on what shots to capture
notForYou:
- You've only done online events/webinars — this is physical production with stages, screens, and 500+ people
- You work through an event agency and don't get hands dirty — you are the agency here
- You need 3 months to plan an event — our timelines are much tighter
- You can't handle stress — event day is 14 hours of putting out fires with a smile
