Administrator

Overview

Administrator Jobs in Santa Fe Springs, CA at Woojin IS America, Inc

Title: Administrator

Company: Woojin IS America, Inc

Location: Santa Fe Springs, CA

Key Responsibilities

1. Office Administration & Facilities

• Manage daily office operations to ensure a clean, organized, safe, and efficient work environment.
• Maintain common areas, including the staff lounge, ensuring they are clean, organized, and stocked with beverages, snacks, and office essentials.
• Coordinate office maintenance, repairs, and facility-related services with vendors as needed.

2. Office Supply & Vendor Management

• Purchase and maintain inventory of office supplies, kitchen supplies, and other workplace essentials.
• Monitor inventory levels and ensure timely replenishment while maintaining cost efficiency.
• Process purchase requests and coordinate with the Finance department for purchasing and expense tracking.
• Maintain relationships with office vendors and service providers.

3. Reception & Guest Services

• Welcome visitors, clients, and vendors in a professional and friendly manner.
• Answer and direct incoming phone calls and general inquiries.
• Prepare and serve beverages or refreshments for visitors and meetings when appropriate.
• Maintain a clean, organized, and welcoming reception area.

4. Travel & Accommodation Coordination

• Coordinate business travel arrangements, including airfare, hotel accommodations, rental cars, and travel itineraries.
• Arrange travel logistics for employees, executives, and visiting guests.
• Ensure all travel bookings comply with company policies and budget guidelines.

5. Administrative Support

• Provide administrative support to executives and team members, including calendar management, meeting coordination, and scheduling.
• Prepare, edit, format, and distribute reports, presentations, correspondence, and other business documents.
• Assist with meeting preparation, including room reservations, materials, and refreshments.

6. Event & Meeting Coordination

• Plan and coordinate internal meetings, company events, training sessions, and employee activities.
• Manage event logistics, including venue setup, catering, materials, and vendor coordination.
• Ensure effective communication and timely follow-up before and after events.

7. Records & Document Management

• Maintain organized physical and electronic filing systems.
• Ensure company records are accurate, up to date, and securely maintained.
• Support document retention and confidentiality requirements.

8. Compliance & Office Policies

• Maintain confidentiality when handling sensitive company and employee information.
• Ensure office operations comply with company policies and administrative procedures.
• Support compliance with applicable legal and regulatory requirements.

9. Human Resources Support

• Assist with new hire onboarding by preparing onboarding materials, setting up workstations, coordinating orientation schedules, and processing required documentation.
• Maintain employee records and HR files.
• Provide general administrative support for HR initiatives and employee programs.