Overview
Administrative and Hospitality Coordinator Jobs in Columbus, OH at Columbus Partnership
Title: Administrative and Hospitality Coordinator
Company: Columbus Partnership
Location: Columbus, OH
About the Columbus Partnership
The Columbus Partnership is a nonprofit organization of CEOs from Columbus’ leading businesses and institutions. Through our membership and other ally organizations across Central Ohio, the Partnership upholds a shared vision to make Columbus the most prosperous region in the country.
The Columbus Partnership team also includes One Columbus, one of the nation’s top economic development teams that serves the 11-county Columbus Region; and Smart Columbus, a civic innovation lab that advances what is new and next at the intersection of technology and community good.
Can you imagine Columbus as the most prosperous region in the United States, where more and more people are able to improve their economic and social well-being? We do, every day.
The Role
The administrative and hospitality coordinator provides essential administrative and operational support to the senior leadership team while serving as the frontline representative of the Columbus Partnership. This role works closely with the executive assistant to ensure smooth daily operations, maintains a professional and welcoming office environment for our staff and guests and delivers exceptional support that enables organizational effectiveness.
The position combines senior leadership team support with front-desk operations, office management, hospitality and logistical coordination. This opportunity is ideal for a detail-oriented, service-focused professional who enjoys creating order, anticipating needs and contributing to a positive workplace culture in a dynamic environment.
Reports to: Administration Manager
Essential Duties and Responsibilities
Senior Leadership and Executive Support
- Provide comprehensive administrative support to the senior leadership team, including calendar management, scheduling coordination, meeting preparation and daily operational assistance.
- Partner with the executive assistant to coordinate senior leadership team meetings by preparing agendas, assembling materials, managing logistics, supporting presentations and documenting follow-up actions.
- Support special projects for the leadership team through research, stakeholder coordination, progress tracking and timely completion of deliverables.
Front Desk and Guest Experience
- Serve as the first point of contact for the organization by greeting visitors, answering the main phone line, monitoring voicemail and email, responding to inquiries and directing requests appropriately.
- Deliver an exceptional guest experience by preparing meeting spaces, providing tailored refreshments and ensuring a professional and welcoming environment.
- Coordinate hospitality for executives, board members, partners and guests, including travel arrangements, catering, transportation and other accommodations.
Office Operations and Facilities Support
- Maintain a professional, organized and presentation-ready office environment, including the reception area, kitchen, meeting rooms and common spaces.
- Manage office inventory and supplies by ordering, restocking and organizing snacks, office materials and workplace resources.
- Coordinate meeting room operations, including scheduling, setup and teardown and ensuring A/V and technology needs are met in partnership with IT.
- Oversee office maintenance by managing vendor relationships for furniture, equipment, repairs, plants and other facility needs.
- Handle mail, package distribution, courier services and general administrative logistics.
- Other duties as assigned.
Skills and Qualifications
Required Qualifications
- Minimum of two years of experience in administrative support, office coordination or front-desk operations, preferably in a professional, nonprofit or fast-paced office environment.
- Proficiency in Microsoft 365 (including Outlook, Word, Excel, PowerPoint and Teams) and collaboration tools.
Key Skills and Experience
- Exceptional organizational skills with strong attention to detail and the ability to manage multiple priorities and deadlines.
- Outstanding interpersonal and customer service skills, with a professional, welcoming demeanor and a service-oriented mindset.
- Excellent written and verbal communication abilities, including drafting correspondence and preparing meeting materials.
- Proven experience coordinating meetings, events, travel and hospitality arrangements.
- Ability to handle sensitive and confidential information with discretion and sound judgment.
- Strong problem-solving skills and initiative to anticipate needs and proactively address office operations.
- Experience managing office supplies, vendor relationships and maintaining organized workspaces.
- Flexibility and adaptability in a dynamic environment with shifting priorities.
- Applies a service-oriented mindset to daily work and values continuous improvement.
- A passion for the Columbus Region.
Workplace Environment
- Some travel within the Columbus Region will be required.
- The Columbus Partnership is an in-person work environment with this role based in Downtown Columbus.
- Work hours are generally 8 a.m. – 4 p.m. or 9 a.m. – 5 p.m.
- Must be available to work occasional off-hours; events and meetings will involve some early mornings, evenings and weekends.
- May be required to work more than 8 hours during a workday as deadlines demand.
We Offer
- A front-row leadership seat impacting our community’s future.
- Comprehensive health, dental and vision coverage.
- Generous paid time off, parental leave and holidays.
- A 401(k) plan with an exceptional employer contribution.
- Professional development support.
- A modern downtown office with free parking.
- A high-impact, mission-driven team that’s doing big things for the Columbus Region.
