Overview
德国行政总监 Jobs in Düsseldorf, North Rhine-Westphalia, Germany at Roborock
Title: 德国行政总监
Company: Roborock
Location: Düsseldorf, North Rhine-Westphalia, Germany
Job Responsibilities
Daily Operations Management
Manage office key access and conduct safety patrols.
Maintain cleanliness and order in office areas, pantries, restrooms, and storage rooms.
Manage office equipment such as printers and projectors, and coordinate repairs when needed.
Oversee the procurement, stock-in, inventory check, and distribution of office supplies.
Coordinate employee parking space allocation.
Mail and Parcel Management
Handle correspondence sent to the German registered address and promptly relay information to the domestic team.
Follow up on the receipt and handover of important documents and materials.
Liaise with local logistics service providers such as DHL.
Government and Bank Affairs
Assist in consulting local government policies and handling on-site administrative matters.
Travel to Germany and neighboring countries as required to submit materials and communicate with tax offices and government authorities.
Support local bank counter transactions and material delivery/collection.
Visitor and Meeting Support
Greet and guide visiting clients and foreign guests.
Coordinate meeting room reservations, setup, equipment debugging, and catering arrangements.
Expense Reimbursement and Cost Control
Collect expense requests from European offices monthly, review expenditures, and complete procurement and acceptance checks.
Assist employees with reimbursement procedures.
Handle automatic debit transactions (e.g., local broadcasting, telecommunications) and verify expenses.
Summarize administrative expenses regularly and submit monthly reports.
Optimize procurement channels to control administrative costs.
Employee Support and Activity Assistance
Assist in organizing internal events such as team-building activities and holiday celebrations.
Support stationed and expatriate staff with apartment search, lease negotiation, and address registration.
Liaise with local car rental companies to optimize transportation solutions.
Onboarding and Offboarding HR Support
For new hires: assign keys, equipment, and workspace.
For departing employees: collect company property and equipment, and revoke access permissions.
Asset and Equipment Management
Coordinate with the domestic team to conduct fixed asset inventories at the German office.
Regularly check, clean, and store idle or leftover assets in the warehouse.
Manage the distribution, return, transfer, and loan registration of office equipment.
Support cross-border asset transfers, including collecting and shipping assets from departing employees in Germany and neighboring countries back to the relevant office.
IT Assistance
Troubleshoot basic IT issues such as Wi-Fi, printers, and peripherals.
Coordinate with local IT service providers for network and computer repairs.
Assist the IT department in resetting devices from departing employees.
Job Requirements
Education and Language Skills
Bachelor’s degree or above.
Fluent German (C1 or above), capable of communicating effectively with local government agencies, banks, and suppliers.
Good English listening, speaking, reading, and writing skills, sufficient for communication with the domestic team.
Fluent Chinese (Mandatory) as a working language.
Work Experience
Experience in administration, general affairs, or HR administration in a multinational company.
Familiarity with local German administrative processes (e.g., property management coordination, bill handling, supplier management) is preferred.
Experience working in Chinese-invested overseas companies, with knowledge of Chinese corporate culture and cross-timezone collaboration, is preferred.
Professional Competencies
Proficient in Microsoft Office (Excel, Word, PowerPoint). Experience with ERP or OA systems is a plus.
Basic financial knowledge to independently complete expense verification and monthly report compilation.
Familiarity with German local labor laws, tax, and commercial registration procedures is a plus.
